You’re a master at processing real estate transactions. 

You’re a warrior focused on details and quality control. 

You move swiftly and stealthily to bring it all together.  

You’re the BREL Deal Ninja. 

The Job

  • Deal Processing
    • Quality control: Ensuring deal files are complete (and chasing agents for incomplete files)
    • Creating and processing Trade Record Sheets
    • Uploading documents into Docusign Transaction Rooms
    • Monitoring deal expiry dates, RECO renewals, etc.
  • Invoicing, Deposits and Commission 
    • Calculating commissions; preparing, sending and following up on commission invoices
    • Managing Electronic Fund Transfers (ETF’s) for deposits and commissions
    • Creating and depositing any required cheques
    • Communicating with agents, brokerages and lawyers
    • Maintaining trust and commission accounts in accordance with RECO (including preparing monthly reconciliations)
    • Creating monthly agent invoices
    • Overseeing agents’ HST & income tax withholding and quarterly reconciliation
  • Front Office
    • Answering the phone, booking and scheduling showing appointments for BREL listings
    • Uploading and maintaining listings in Broker Bay and TREB MLS
  • Other duties as assigned

Education, Skills and Qualifications:

  • Minimum 3-5 years of Real Estate Deal Admin/Deal Processing experience required
  • Strong data entry skills and obsessed with details
  • Excellent analytical skills and organizational skills
  • Ability to multi-task and work well under pressure in a high-paced environment
  • Team player with excellent communication and customer service skills
  • Strong work ethic – able to work independently and as part of a team
  • Proven track record of taking initiative and solving problems independently 
  • Excellent communication skills (English, written and oral)
  • Great interpersonal skills
  • Understanding of OREA forms and RECO requirements

Technology Knowledge

  • Lonewolf/Brokerwolf (required)
  • Broker Bay (preferred)
  • Docusign/Docusign Transaction rooms (preferred)
  • Xero (preferred)

Hours & Perks

  • Monday-Friday 8:30-5 PM
  • At our office in the Junction (3091 Dundas Street West)
  • Competitive salary
  • Optional health/dental benefits
  • Working with one of the most supportive and innovative real estate teams in Toronto

Interested? Send your resume to melanie@getwhatyouwant.ca and tell us why you think you should be the next BREL Deal Ninja.

(Thanks in advance for applying – only candidates selected for an interview will be contacted) 


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